Wisconsin Party Tent Rental Pros On How To Pull Off A Successful Winter Tent Event
Planning a big event is stressful enough, but when the big event is going to take place outdoors in a Wisconsin winter it's even worse. Suddenly, running out of champagne isn't the worst thing that can happen. Running out of fuel for the heaters is!
While we all know intuitively that it's better to host a tent event in temperate weather months, sometimes an event has to take place when the weather is less than perfect. With a little planning, though, there’s no reason a tent party in winter can’t be just as fun and memorable as one held in warmer weather.
That said, here are a few suggestions to keep your winter tent event from turning into a freeze out.
- You can’t have too much heat. When it’s 20 degrees outside and the wind is whipping at the walls of your tent is not the time to find out you really should have rented a larger heater. Our party tent rental specialists will advise you on the best size heater for the size of tent you’re renting, and we’ll also let you know whether or not you need extra fuel on hand.
- Keep your guests from getting cold feet. Come January, the ground in Wisconsin is usually frozen solid. Winter tent events are by necessity held in parking lots, and the flatness of most lots is perfect for rolling out a PortaFloor to provide some insulation against the cold hard ground.
- Batten down the sidewalls. A winter tent event in Wisconsin necessitates sidewalls on your tent. These should be secured at the top and at the bottom of the tent to keep wind gusts out. We also install tent doors for entry and exit, since leaving an opening in the sidewall lets too much heat escape.
- Add some fans. No, not Facebook fans—what you want is the kind that move air around. Having fans on pedestals to circulate the warm air that accumulates in the higher parts of your tent will help keep your tent more comfortable.
- Have a plan B. Be prepared if disaster strikes and the tent needs to be quickly evacuated. Having someone equipped with a bullhorn in charge of overseeing the evacuation can help keep order.
- Snow shovels and ice melt. If you’re hit with snow, you’ll be glad you have shovels and salt to keep your guests from slipping while walking to your tent. You’ll also need a few able-bodied volunteers to clear a path to your tent and put down the salt.
What Do You Need To Keep A Party Tent Warm In Winter?
There are three things you’ll need to keep your guests warm inside your tent during winter: a heater (or heaters), propane to fuel the heater, and a generator to power the heater(s).
The most commonly asked question is “How big of a heater do I need?” The answer is…it depends on how big of a tent you’re renting and what the temperature outside is. There is actually a formula for calculating how big of a heater you’ll need. In some instances, you may be better off renting two smaller heaters rather than one large one.
As an example, to keep a 40' x 80' foot tent at a comfortable 65 degrees when it is 20 degrees you will need a heater capable of 61,245 BTU. Our 80,000 BTU heater would work fine and would give you some extra oomph if the temperature turns out to be more like 10 degrees than the 20 degrees forecast. For an event lasting 4 to 6 hours, you will need 40 lbs of propane. We would also recommend a few free-standing heaters (also fueled by propane.) Placed around a dining area, these really help keep your guests comfortably warm.
Bottom line: Choosing a heater is just too important to take chances on. For this reason, we are happy to make recommendations on what size heater (or heaters) will work best for your event. Just let us know and we will make sure you get what you need to keep your tent comfortably warm for your event.
Rent a Winter Tent Package to Make it Easy
To simplify the whole process of ordering a tent and heater, we’ve put together three winter tent rental packages. These packages are sized for events ranging from 16 guests to 100. Each package includes the appropriately sized tent, sidewalls, weights for anchoring the tent and a heater.
Our winter tent packages all use frame tents, since these do not require putting stakes in the ground to anchor them. If you prefer a pole tent (like the one shown in the photo on this page), be aware that if the site of your event is a parking lot or other paved surface we have to drill holes in the pavement to secure the anchors. These can be filled in with asphalt later on. However, if you don't have permission for us to drill into someone's parking lot, you'll have to opt for a frame tent.
While pole tents offer a soaring ceiling height, a frame tent is most often chosen for a winter event due to the fact the location is usually a paved surface and the owners don't want holes drilled in it in the middle of winter. Sure, we can set up a pole tent on grass, but if it snows the day before we set up the tent you'll be shoveling snow off the grass. It’s a lot easier to plow a paved surface than it is to shovel snow off a lawn or a field.
The one drawback to a frame tent is that the metal support structure around the perimeter of the tent and overhead is visible. If you’re planning a fancy wedding, you might find it looks a bit too industrial. There are ways to camouflage this with layers of draped fabric.
Winter Tent Rental Packages
(In case you're wondering, yes, we can also put together a package with a larger tent.)
Connecting an Event Tent to a Nearby Building for a Winter Event
For this event, the hosts wanted their guests to be able to get into the main building without having to traipse across a snow and ice-covered parking lot. We connected a series of small frame tents together and added sidewalls to create a protected corridor from the event tent to the building.
If you don't need a connecting corridor like this, at least consider an entry tent to help keep out some of the cold air that can get inside the main tent from guests entering and exiting. We can set up a 10' x 10' or 20' x 20' high peak frame tent with sidewalls at the entrance to your main tent.
|Overhead view of the connecting corridor.||View of the corridor from inside building.|
For more information or assistance, contact us at the location nearest you:
Madison Party Rental serves the Madison area and surrounding cities, including:
Cottage Grove, Dane, Deerfield, Dodgeville, Cambridge, Fitchburg, Fort Atkinson, Janesville, Kegonsa, Lake Mills, Middleton, Mt. Horeb, McFarland, New Glarus, Pine Bluff, Spring Green, Stoughton, Sun Prairie, Oregon, Paoli, Verona, Vermont, Waterloo, Waunakee, Whitewater, Wisconsin Dells
Fox Cities Party Rental serves the Fox Cities and nearby areas, including:
Allouez, Appleton, Ashwaubenon,Chilton, De Pere, Door County, Grand Chute, Green Bay, Greenville, Kimberly, Kaukauna, Little Chute, Manitowoc, Menasha, Neenah, New London, Oshkosh, Stockbridge, Winnebago, Winneconne, Wrightstown
Brookfield Party Rental serves the greater Milwaukee area, including:
Brookfield, Bayview, Brown Deer, Delafield, Elm Grove, Fox Point, Franklin, Germantown, Glendale, Grafton, Greendale, Hales Corners, Lannon, Menomonee Falls, Mequon, New Berlin, Oconomowoc, Pewaukee, Port Washington, River Hills, St. Francis, Shorewood, Sussex, Wauwatosa, Whitefish Bay