Wisconsin Party & Event Tent Planning Guide
Choosing the Right Size Tent for Your Event
Our party rental tents come in a variety of shapes and sizes. Choosing the right one for your event can seem more complicated than picking out table linens for a wedding reception, but we’re always available to help you sort through all the possibilities and determine which style and size will work best for you. To get you started with pre-planning your event, the following guidelines will give you good idea of the approximate area you’ll need for each person under your tent or canopy:
- Cocktail Party/Standing………… 5-6 sq. ft. per person
- Cocktail Party/Seated …………… 10 sq. ft. per person
- Reception/Partial Seating………… 8 sq. ft. per person
- Dining/Oblong Tables……………… 10 sq. ft. per person
- Dining/Round Tables……………… 12 sq. ft. per person
- Cathedral Seating (in rows)……… 6 sq. ft. per person
- Dance Area………………………… 2-4 sq. ft. per person
Of course, no event is ever a simple matter of everyone sitting at tables. There is often a buffet area, a dance floor and a stage. In such situations, a good rule of thumb is to add 100 sq. ft. for every buffet table and 400 sq. ft. for a small dance floor or a stage. We also advise having 100 sq. ft. for every 4 guests at a wedding reception.
Keep in mind this is just a rough guide and may not be applicable to all events. Our staff will assist you in making the final selection after we have a better understanding of your event. Our goal is always to help you make the right decisions based on your specific event—whether it’s a backyard gathering for 50 guests or a huge gala for 500.
|Number of guests:||Recommended tent size:|
||20’ x 40’ (seated), 20’ x 30 (standing)|
|100||30’ x 50’ (seated), 30’ x 30’ (standing)|
|150||40’ x 60’ (seated), 40’ x 40’ (standing)|
||40' x 80' (seated), 40' x 60' (standing)
|300|| 60' x 80' (seated), 60' x 60' (standing)
TENT TIP: Plan For The Worst…Weather Wise
Not to sound like a pessimist, but when you’re deciding on what size of tent to get for your event you should plan as if it’s going to be raining all day. Trust us, the last thing you want is a freak storm making 100 people run for cover under a tent only designed to hold 50. If anything, get a tent slightly larger than what you think you’ll need. The extra space is always a good thing.
Consider, too, it isn't always a torrential downpour that wreaks havoc on an event. Sometimes it's oppressively hot, sunny weather. Even here in Wisconsin, we have our share of days when it feels like you're being toasted alive. An adequately sized tent provides welcome relief on such days--especially at locations where there are no shade trees. So even if you're convinced there won't be rain, you'll still want protection from the sun.