Wisconsin Party & Event Tent Planning Guide
Choosing the Right Size Tent for Your Event
Our party rental tents come in a variety of shapes and sizes. Choosing the right one for your event can seem more complicated than picking out table linens for a wedding reception, but we’re always available to help you sort through all the possibilities and determine which style and size will work best for you. To get you started with pre-planning your event, the following guidelines will give you good idea of the approximate area you’ll need for each person under your tent or canopy:
- Cocktail Party/Standing………… 5-6 sq. ft. per person
- Cocktail Party/Seated …………… 10 sq. ft. per person
- Reception/Partial Seating………… 8 sq. ft. per person
- Dining/Oblong Tables……………… 10 sq. ft. per person
- Dining/Round Tables……………… 12 sq. ft. per person
- Cathedral Seating (in rows)……… 6 sq. ft. per person
- Dance Area………………………… 2-4 sq. ft. per person
TENT TIP: Plan For The Worst…Weather Wise
Not to sound like a pessimist, but when you’re deciding on what size of tent to get for your event you should plan as if it’s going to be raining all day. Trust us, the last thing you want is a freak storm making 100 people run for cover under a tent only designed to hold 50. If anything, get a tent slightly larger than what you think you’ll need. The extra space is always a good thing.
Consider, too, it isn't always a torrential downpour that wreaks havoc on an event. Sometimes it's oppressively hot, sunny weather. Even here in Wisconsin, we have our share of days when it feels like you're being toasted alive. An adequately sized tent provides welcome relief on such days--especially at locations where there are no shade trees. So even if you're convinced there won't be rain, you'll still want protection from the sun.
|Number of guests:||Recommended tent size:|
||20’ x 40’ (seated), 20’ x 30 (standing)|
|100||30’ x 50’ (seated), 30’ x 30’ (standing)|
|150||40’ x 60’ (seated), 40’ x 40’ (standing)|
||40' x 80' (seated), 40' x 60' (standing)
|300|| 60' x 80' (seated), 60' x 60' (standing)
Keep in mind this is just a rough guide and may not be applicable to all events. Our staff will assist you in making the final selection after we have a better understanding of your event. Our goal is always to help you make the right decisions based on your specific event—whether it’s a backyard gathering for 50 guests or a huge gala for 500.
FREQUENTLY ASKED QUESTIONS
Do your prices include setting up and taking down the tent?
Yes, our tent rental prices include delivery, set-up and take down. If you are renting a small canopy tent, however, you can easily set this up with just one other person to help out. These tents have folding legs that you'll pull out. The metal frame for the top of the tent expands when you pull the legs out. Amazingly simple, yet sturdy.
How much extra does it cost to add sidewalls to a tent?
Prices range from $1 to $2 per lineal foot, depending on the type of sidewall ordered.
Do you require a deposit for a tent rental?
Yes, we will need a 25% deposit to confirm your rental. The deposit is nonrefundable.
How far in advance of my event will the tent be set up?
We set up tents 1 to 2 days prior unless alternate arrangements have been made with us.
How soon after my event will the tent be picked up?
1 to 3 days afterward, unless alternate arrangements have been made with us.
Do flatware and china rentals require the customer to clean them before they are picked up after an event?
Yes, all items rented to you must be cleaned and repackaged in the same containers they were delivered in.
Do I need a permit to put up a party tent?
Not if you’re planning to put it on a residential property. If you are a business or a commercial property, though, you will need a permit in most of Wisconsin. There is a fee for this (typically around $70 per tent) and you will need to bring copies of your site plan to the permitting office with sketches showing the location and dimensions of the tents you intend to have on your site. It usually takes a few days to get the permit, so plan ahead.